Referral and Initial Consult

, Marcy Willard1 and Helena Huckabee1



(1)
Emerge: Professionals in Autism, Behavior and Personal Growth, Glendale, CO, USA

 



Abstract

The first step in the comprehensive evaluation process is that a family member, friend, or clinician identifies a concern and makes a referral. Then, an initial consult is conducted which is an interview with the family to identify concerns, gather background information, and determine the type of evaluation that is needed. Depending on the concerns identified during the initial consult, the clinician determines if the evaluation will be brief, comprehensive, psychological, neuropsychological, academic, or forensic. Included in this chapter is a comprehensive set of questions that might be asked and domains that should be addressed during the initial consultation. The next step is to complete paperwork such as the intake packet, disclosures, and informed consent. This chapter provides sample intake packet questions for this purpose. From this initial consult, the clinician begins framing a picture of the client’s testing needs, potential diagnostic considerations, and a list of areas to assess. Testing priorities are identified and a preliminary assessment plan is laid out. This chapter includes a sample checklist of the tests that might be utilized for individuals of various ages. Next, testing is scheduled and the clinician prepares the client by providing a timeline for the day of testing. Finally, the clinician sets up for a successful testing session by reviewing the intake packet, and additional information provided, pulling protocols, and assembling the members of the assessment team.

On the following page is a graphic depicting the entire assessment process which will begin in this chapter with the referral and initial consult (Chap. 5), proceed to testing day including taking observations and managing behaviors (Chap. 6), and then complete the assessment, including the dynamic selection of tests and priorities based on the client’s presentation (Chap. 7). The next section (Chaps. 812) will review the data analysis process for evaluating the information collected during a diagnostic assessment. The differential diagnosis process will be covered next (Chaps. 13 and 14). Finally, the recommendations and report will be discussed (Chap. 15).


Keywords
Initial intake for ASDIntake interview questionsClinical interview for ASDIntake packet questionsDisclosures and financial agreements for ASD assessmentArranging for third-party paymentsIdentifying assessment priorities in ASD


Figure 5.1

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Fig. 5.1
A practical guide to comprehensive assessment


Making a Referral




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How Referrals are Made


The first step in the process of a comprehensive evaluation begins when someone voices a concern. Often this is a parent speaking to a friend, family member, or perhaps a preschool teacher having a parent–teacher conference. A parent may ask, “Should I seek an evaluation?” and a teacher may respond with “You may want to speak with your pediatrician.” Sometimes a concerned parent talks to the family doctor who recommends a neuropsychological evaluation to gather more information. Often, referrals are obtained from professionals in the field, including speech therapists, occupational therapists, and other clinicians. When qualified professionals make the referral, it can be helpful if they work with the family to identify the type of evaluation the client will need. Clinicians can further empower families by providing a letter to the clinic where the evaluation will occur or making a phone call to the psychologist conducting the assessment.


What Should Referring Professionals Know?


It is important for individuals and families who make referrals to have a basic understanding of the assessment process so that clients are directed to an appropriate source for a comprehensive evaluation. It is common to hear “I am having my child tested.” This testing may look very different across settings. Parents sometimes mistakenly share that they have had “an evaluation” already when only an initial consultation occurred. Other times, the family may have obtained an evaluation from a clinic or other provider that does not diagnose autism. Some psychologists and testing centers focus primarily on testing for emotional conditions or learning needs. These centers are generally not equipped to test for autism. Hopefully, these clinics guide the family toward a more appropriate evaluation when potential symptoms of autism are evidenced.


Being Responsive to Concerns


Unfortunately, often when a parent has a concern , some well-meaning specialists from other disciplines may imply that a diagnosis is present or is unwarranted when they are not qualified to make diagnostic decisions. It is critical to be aware that when an individual is not qualified to diagnose an Autism Spectrum Disorder, he or she is also not qualified to rule out the diagnosis. At times, school professionals, counselors, occupational therapists, physical therapists, or other specialists without diagnostic training make comments such as, “He doesn’t seem to have autism to me.” Just as people who are not doctors cannot “rule out” cancer as the cause for certain symptoms, professionals who are untrained in ASD evaluations are not qualified to rule out autism. Well-meaning statements like “Don’t worry I think he’s just being a boy.” Or “His eye contact is excellent, it can’t be autism;” or (a comment made by a pediatrician to a mother) “He can talk so well; clearly it is not autism,” can be incredibly damaging to families. Unfortunately, some doctors tell parents for years to “wait and see,” often making families feel powerless to move forward with addressing their concerns. Bearing in mind that early intervention is critical, it is important that concerns are addressed by qualified professionals. Appropriate responses may include “It sounds like you have a few concerns about Johnny’s development. As a parent you know your child best. Consider a consultation with a psychologist or pediatrician to further discuss your concerns.” Or “I’m not qualified to diagnose but the following observations we’ve made in the classroom may be noteworthy. Why don’t you share this information with your doctor?”


Finding an Appropriate Evaluation


Evaluations from qualified clinicians range from psychological or neuropsychological test batteries to parent consultation interviews that result in a diagnosis. Comprehensive evaluations may consist of comprehensive psychological or neuropsychological batteries including a wide range of standardized tests. Alternately, pediatricians or psychiatrists may provide a diagnosis based on a clinical consultation, potentially including rating scales or developmental screeners. Best practice comprehensive psychological evaluations for autism minimally include an initial consultation to prioritize areas of concern; an ADOS-2 and clinical interview; screening questionnaires; and formal assessment of cognitive, language, social, and sensory areas.


Referring to Clinics Qualified in Diagnosing ASD


Often parents who pursue evaluations have clinically significant concerns that are causing great distress to the family and to their child. Referring individuals can support families in identifying an appropriate place for an evaluation. In doing so, referring parties should consider that an appropriate evaluation can occur only when the clinicians are highly qualified in diagnosing ASD, as well as understanding potential comorbidities and differential diagnoses. Understanding what autism is not is as just as important as understanding what autism is. Diagnostic clarification by highly trained clinicians helps guide treatment recommendations in accordance with best practice standards and ultimately can be of great benefit to the individual and the family.


Elements of a Comprehensive Assessment


Research varies about the precise components of a comprehensive evaluation but the common themes are that assessment should include multiple assessment modalities and look at a variety of domain areas. Most clinicians agree that a comprehensive evaluation should address cognitive, language, motor skills, emotions, and attention in addition to the social skills deficits associated with ASD. The Autism Diagnostic Observation Schedule, Second Edition (henceforth known as the ADOS-2) manual states that the ADOS-2 is only one part of an evaluation and that it is not appropriate to make a diagnosis considering a score on an ADOS-2 algorithm alone (Lord et al., 2012). Cognitive assessment, adaptive assessment, an ADI-R or caregiver interview, and a parent-report screening measure like the SCQ should be a part of the battery (Gotham, Bishop, & Lord 2011 for best practice guidelines for assessing ASD).

Diagnosticians who work with children and adolescents should have a thorough understanding of typical development in a variety of domains, and particularly in social communication. Often, autism symptoms are best identified by seeing whether or not the milestones typically achieved by a child of that age are indeed present. That is, many of the symptoms associated with autism are called “negative symptoms,” meaning essentially, that it is not necessarily what the child is doing, but what he or she is not doing that can be of concern. For example, a bright 7-year-old child, who does not play reciprocally or share enjoyment with others, may be showing important signs of ASD. Klin et al. in 1997 outlined a comprehensive developmental approach to Autism Assessment including assessment of multiple areas of functioning, adopting a developmental perspective. The approach emphasizes variability of skills, variability across settings, functional adjustment, and developmental delays. Kamphaus and Campbell (2006) discuss the use of this approach with assessment from clinicians in multiple disciplines in the book Psychodiagnostic Assessment of Children (Ed. Kamphaus & Campbell, 2006). These authors would argue that assessing multiple domains and incorporating various clinical perspectives are best practices. As shown in Chap. 7, there are four core areas that must be assessed for an ASD evaluation: cognitive, language, social, and sensory. There are seven associated areas that should be assessed if potential symptoms arise during the initial consultation or the evaluation of the core areas. The associated areas are visual–spatial, motor, attention, executive functioning, memory, emotional/behavioral, and adaptive. An evaluation that addresses (either formally or informally) all of these areas by way of screening instruments, interview, observations, and standardized testing is considered comprehensive.


Multidisciplinary/Arena Evaluations


Research shows that a multidisciplinary or “arena” evaluation is the best approach for assessing ASD. Multidisciplinary team evaluations may involve physicians, psychologists from various disciplines (clinical, neuropsychology, counseling, or school), speech therapists, occupational therapists, physical therapists, and educational specialists. It will involve, at minimum, a team of psychologists with consultation from other disciplines (i.e., referring doctor, OT, or SLP). An evaluation without a psychologist who is fully trained to administer the ADOS-2 cannot be considered comprehensive and does not meet the “gold standard” for autism assessment. A comprehensive literature review conducted in 2013 by Falkmer, Anderson, Falkmer, and Horlin indicated that while we refer to the ADOS and ADI-R as the “gold standard” a review of the literature supports this statement “…the true ‘gold standard’ classification and diagnosis of autism is still considered to be multi-disciplinary team clinical assessment, including use of the ADOS and ADI-R, as well as other assessments with consensus clinical judgment” (Falkmer et al., 2013). This study supports use of the CARS rating scale, while qualifying that it is used in combination with a developmental evaluation including the ADOS and ADI-R, as well as the M-CHAT parent-report questionnaire (often provided by pediatricians). It is important for referring professionals to know that the research indicates best practice for autism assessment is a comprehensive, multidisciplinary team assessment. When these various clinicians are not within the same practice, consultation can be helpful. Often, clinicians conducting evaluations will call the child’s therapist, teacher, psychiatrist, or medical doctor to obtain information and collaborate on the evaluation.

A referring clinician such as a speech therapist, pediatrician, or occupational therapist may reach out to the diagnostic team. The clinician may consult, write a letter, or provide screening data to the psychologist or team of professionals evaluating. A letter from a referring clinician can empower families as they pursue an evaluation. It may be the case that the family has cultural, language, or socioeconomic barriers, and the prospect of pursuing an evaluation for their child can be intimidating and daunting. A letter from a qualified professional who speaks the language of the evaluator, using clinical terminology to explain the referral concerns, can be a significant asset to families.

Comprehensive multidisciplinary evaluations are often provided by hospitals, outpatient clinics, and sometimes by private or group practices. Wait lists to receive these services can be long or there may not be such a provider in the area. Sometimes psychologists in independent private practice also provide evaluation services that are likely to cover fewer domains. While there are certainly drawbacks to a less comprehensive assessment, it is possible to rule out the presence of an Autism Spectrum Disorder if the necessary assessments are administered in the core areas of cognitive, language, social, and sensory. A quality referral from a clinician, doctor, teacher, or family member to a comprehensive, multidisciplinary evaluation can be the precise factor that turns the tides for families and allows a child to get critical treatment. When faced with a lengthy wait list (3 months to 1 year), clinicians recommend families make an effort to find comprehensive services that are more readily available. Especially with very young children, losing a year of potential treatment can be hugely detrimental.

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To summarize, clinical psychologists, neuropsychologists, medical doctors, and specialists, such as child psychiatrists, may diagnose an Autism Spectrum Disorder. Training of these clinicians varies and if they do not have extensive training in autism assessment they should refer out. If a parent or referring clinician is having difficulty finding a provider, it may be helpful to contact a local chapter of the Autism Society. This organization should have a list of local providers. Families and referral sources might also contact the community centered board, insurance company, or Autism Speaks chapter for referrals.


The Initial Consultation


Once a referral has been made, the next step of the comprehensive evaluation process is the initial consultation or intake interview . The initial consult looks much different depending on the age of the individual being evaluated. Often one or both parents of a toddler, child, or teenager seek a consultation to discuss a potential referral for an evaluation. At times, a medical doctor, school psychologist, teacher, or another service provider like a speech pathologist brings concerns to the family that are discussed during the initial consult. Referring clinicians may note symptoms regarding behavior, mood, attention, or social interaction skills. As noted before, it may be helpful to request that the referring specialist write a letter to the diagnostic team, complete rating scales, or offer to be interviewed to explain their rationale for the referral. Sometimes, this collaborative relationship between the referring clinician and the assessment team can allow for a more comprehensive evaluation, taking into perspective the symptoms present in multiple environments. For example, if a teacher or school psychologist referred a student for an evaluation, the school professional may have important information regarding social skills and academic history.

In some cases, parents may have an understanding of neurodevelopmental disabilities , such as autism. They may have completed screening questionnaires for an Autism Spectrum Disorder or another diagnosis like AD/HD or Depression with another professional. In that case, parents may come in with specific questions like, “My child has traits of an ASD. Is this diagnosis relevant and what treatment can we seek to best serve our child?” Clinicians are wise to carefully consider those concerns but not offer judgments or clinical impressions until the evaluation process is complete. It may be that the situation looks very different once the clinician meets the child and starts gathering data. As such, clinicians are advised to listen and clarify concerns without offering any information that may be perceived as diagnostic.

In other cases, the referral question is vague. Sometimes parents note symptoms observed but have not begun considering what disability may be potentially impacting their child. Parents or individuals may not have heard diagnostic terms like autism and may have little knowledge as to what an assessment entails. This initial interview can look much different from a consultation with parents or individuals who come in with more knowledge about the process.

When meeting with adults who are self-referred or physician referred, often individuals have completed an Internet questionnaire or read a book that seemed relevant to the symptoms they experience. Many adults have obtained a diagnosis in the past but wonder about the validity of the findings and hope for clarification to help with self-understanding and direction. They may seek specific recommendations through a reevaluation on how to approach life, career, and relationships. In the case of reevaluations, the diagnosis may be undisputed but the family or individual would like to update progress and receive information on treatment options and community resources.


Who Should Attend?


If the individual to be evaluated is a baby, young child, or younger adolescent, it is most helpful for one or both parents to attend this consultation without their child. This allows parents to speak more freely about concerns and limits distractions. When two parents are available and can attend this is ideal because parents are the experts on their children and each parent can provide a unique perspective. When this is not possible, a single parent can attend or one parent can come in on behalf of both. If both parents are not available to be present for the assessment, rating scales can be completed independently outside of the office to provide different perspectives. When families are blended or divorced, more or fewer members can attend the consultation. Further, if another family member is a primary caregiver for the child, this person’s perspective is valuable, either in person or by way of rating scales. In some cases, when a divorce is contentious, parents may wish to schedule two sessions so that they can comfortably share perspective on their child.

When the individual referred is a teenager, parents can make the decision with their adolescent whether to come together or allow the parents to complete the initial consultation. Many adolescents play a part in the decision to seek an evaluation and can provide valuable information on their own experiences. It is also a chance for the clinician to view and understand family dynamics. Some adolescents do not feel comfortable participating in this meeting and it can be detrimental to force them to do something uncomfortable. Once a teenager has reached 18 he or she must sign paperwork and play a part in this initial meeting unless parents have legal guardianship. An adult seeking an evaluation may choose to bring a spouse, parent, other family member, or a roommate to an initial consultation for support and to offer additional perspective. Many adults also choose to come alone.


Conducting the Initial Consultation


This initial meeting typically lasts 50 min to an hour and may be simply a chance for clarification about the evaluation process. A clinician can listen, reflect, paraphrase, and summarize concerns and help to guide the individual or family in making a decision about proceeding with an evaluation. The clinician can provide information about what types of testing would be appropriate based on the concerns mentioned during the initial consultation. If a family or individual has directed questions and comes with knowledge about assessment, this meeting can be a chance for a clinical interview including a comprehensive developmental history or a chance for a structured interview such as an ADI-R. A clinician may choose to provide the parents or individual with screening rating scales to complete to obtain more detailed information.

Family members or individuals may present for a consultation with varying levels of emotional distress . Sometimes seeking a diagnosis provides satisfaction and validation of concerns and gives direction for action. Individuals may be eager to begin the assessment process and to receive diagnostic information and recommendations for services. Other individuals may be wary, grieving, or seeking an evaluation out of medical or legal necessity. These individuals may need to move more slowly, ask more clarifying questions, and may need to share emotions. Anger, fear, anxiety, denial, or sadness may permeate the initial session. It does not serve the client to move too fast in this process and so the approach must be tailored to the individual and to the referral question. One author recalls a parent who presented for an initial 25 min late was clearly stressed and overwhelmed and the first words out of her mouth were “I need you to diagnose my child (child was not present) with autism right now!” With 30 min of listening, reflecting, and explaining the process and diagnosis itself the parent was able to calm down and decided to schedule a full evaluation to address her concerns.


Questions Asked During the Initial Consultation


The initial consult should include client information such as date of birth and contact information, strengths and interests, developmental history, health history, clarification of concerns, developmental milestones, and psychological symptoms. Provided below are two examples of an interview structure that may be used in an initial consultation. This list should be seen as a dynamic and evolving guide that clinicians will need to adjust based on the needs of the client as presented during the intake interview (Tables 5.1 and 5.2).


Table 5.1
Sample items for initial consultation


















































































































Initial/intake of a child

1. Demographics

(a) DOB

(b) Age

(c) Grade

(d) Interview with

(e) Who referred?

2. Present concerns

(a) Tell us a little bit about why you are here—What brings you in today?

(b) Language abilities?

3. History of concerns

(a) Length? Intensity? Frequency? Change?

(b) Diagnoses—past/present, when, by who

4. Family

(a) Tell us a little bit about your family, family structure, and relationships—who lives at home?

5. Developmental history (pregnancy/infancy)

(a) Born: at___weeks; at___weight

(b) Complications with birth or pregnancy?

(c) How was he/she as an infant?

(i) Eat?

(ii) Sleep?

6. Developmental history (infancy/toddlerhood)

(a) Developmental milestones?

(b) How did he/she let you know what he/she wanted? (nonverbal/verbal cues) Reach, gesture, grunt—words/repeat? Rephrase?

(c) What kind of things did he/she play with?

(d) How was he/she when you were in the room?

(e) Second year of life

(i) What did he/she do with other kids? At the park, b-day party?

(ii) What did you notice there?

(iii) How did he/she play with siblings?

7. Interests/behavior/development (toddler through present)

(a) At home?

(b) On playground, park (how to interact with other children?)

8. Current social interaction/behavior?

(a) Interests?

(b) Clubs/Activities?

(c) Friendships?

9. Education

(a) Preschool—how did that go?

(b) Teacher comments?

(c) Academic progress?

(d) Setting—class size?

(e) Peers?

(f) Services at school?

10. Medical history

(a) Diagnosis?

(b) Illness?

(c) Injury, accident?

(d) Head injury? Hit head?

(e) Hospitalization?

(f) Allergies?

(g) Current medications?

(h) History of medications?

(i) Family medical history?

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Jun 3, 2017 | Posted by in NEUROLOGY | Comments Off on Referral and Initial Consult

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